BYLAWS OF THE
LYNCHBURG AREA USBC ASSOCIATION, INC.
Article I
NAME
The association is charted by the United States Bowling Congress. The name of the organization is the Lynchburg Area USBC Association, Inc.
Article II
Nonprofit Corporation and Charter
Section A. Nonprofit Corporation
The association is organized as a nonprofit corporation and operates consistent with the requirements of an organization classified as tax exempt under Section 501 (c) (3) of the Internal Revenue Code (IRC).
Section B. Charter
The association shall be chartered by USBC and subject to its authority. To maintain its charter, the association must:
(See the Suspension and Reinstatement Chapter for suspension, revocation and appeal procedures.)
Article III
Purpose
The purposes of the association as stated in the Articles of Incorporation include, but are not limited to:
Article IV
Membership and Dues
Membership is composed of individuals who pay dues to the association and is in effect from August 1 through July 31.
Each individual shall pay national, state (where applicable) and local dues, except as provided in Rule 100c, Traveling League and 100j, Mail-o-Graphic League.
The adult members, by two-thirds vote, determine and adopt local dues, if any.
The annual adult membership dues are as follows:
Local $ 7.00
State $ 1.00
USBC $ 10.00
The annual youth membership dues are as follows:
Local $ 2.00
State $ .50
USBC $ 14.50
The board may waive all or part of local dues for:
The association cannot charge additional non-dues assessments.
Article V
Board of Directors – Management
Section A. Board Composition, Authority and Duties
The management and governance of the association is vested in the Board of Directors. The total number of directors is a maximum of thirteen (13). Board members cannot be immediate family members and hold position at the same time.
The board shall not engage in any acts constituting a conflict of interest. The board’s duties include but are not limited to:
(See the Suspension and Reinstatement Chapter for re-rate, suspension, reinstatement and appeal procedures.)
Section B. Eligibility
A Candidate for the board must be:
Additional eligibility requirements, if any, will be developed by the nominating committee to be approved by the membership.
Section C. Election of Directors
Directors whose positions are subject to election by the adult members are elected by majority vote* of adult members, present and voting, from:
*If a majority vote is not reached on the first ballot, the candidate receiving the lowest vote total is dropped and balloting continues until a candidate receives a majority vote.
Voting will be by ballot if there is more than one nominee for each position.
Section D. Term
The term for directors is two (2) years. For two – and three year terms the members establish a stagger system.
The Stagger system adopted is as follows:
President Vice-President
Director #1 Director #6
Director #2 Director #7
Director #3 Director #8
Director #4 Director #9
Director #5 Director #10
Director # 11 Director # 12
Director # 13
Section E. Resignation, Removal and Vacancies
Article VI
Officers
Section A. President and Vice President
The officers of the association shall include a president and one (1) vice president.
In order to be elected to an officer position a member must have served on the Board for a period of at least one year.
Section B. Election
Officers are elected by a majority vote* of the adult members, present and voting from:
Voting will be by ballot if there is more than one nominee for each position.
*If a majority vote is not reached on the first ballot, the candidate receiving the lowest vote total is dropped and balloting continues until a candidate receives a majority vote.
Section C. Term
The term for elected officers is two (2) years, not to exceed three years. The members determine the number of terms allowed.
Section D. Authority and Duties
Note: All committees should be composed of both board members and non-board members.
Article VII
Meetings
Section A. Annual Meeting
An Annual Meeting of Lynchburg Area USBC Association membership shall be held at a time and place approved by the Board of Directors.
Voting officers, directors, and members at least 14 years of age, unless state laws mandate a specific age, have voice and vote. Members not meeting the above criteria may attend with voice only. Absentee and proxy voting are not allowed.
Written notice of the meeting shall be forwarded to the board, and league secretaries, and shall be at least 15 days prior to the annual meeting. Special meetings may be called by the President or upon written request of at least three board members.
A. 11 Members constitute a quorum. The membership will determine the number.
A majority vote of those members present and voting, at a properly noticed meeting, when a quorum has been established, is required to take action, unless otherwise provided by law or these bylaws. Election of officers and directors requires a majority vote. Election of delegates and alternates requires a plurality vote. Absentee and proxy voting are not permitted.
Section B. Board Meeting
The board shall meet at least quarterly. Special meetings may be held upon the request of any board member if a majority of the board approves.
Section C. Parliamentary Procedure
The most recent edition of Robert’s Rules of Order Newly Revised, governs all meetings.
Article VIII
Committees
Section A. Standing Committees
The association shall have the following Standing Committees: Nominating, Finance, and Youth.
Section B. Other Committees
The President may establish other committees, with board approval.
Article IX
Delegates and Alternates
Section A. USBC Annual Meeting
Adult delegates and adult alternates are elected by plurality vote* of those adult members present and voting.
Section B. State Annual Meeting
Section C. Eligibility
If a member is elected to represent more than one association to attend the same meeting, the first election shall stand and any succeeding election shall be declared null and void.
A local association is not eligible to send delegates if declared delinquent or USBC has revoked its charter.
Note: An association that has not processed dues for the current season shall be considered delinquent.
Section D. Election
Adult delegates and alternates serve for one year, beginning August 1, and are elected by:
The election is to be held in compliance with the USBC or VA State Annual Meeting Requirements.
Section E. Vacancies
Vacancies are filled for the un-expired portion of each term as follows:
Article X
Amendments
Section A. Procedure
Any member of the association may submit proposed amendments to these bylaws. The local association bylaws may be amended at any membership meeting by a two-thirds vote of the members present and voting. The amendment must be:
Section B. Change in Dues
Notification of any adopted change in dues, and the reason for the change, will be forwarded, in writing to each league secretary.
Section C. Effective Date
All amendments are effective August 1 following adoption, unless otherwise specified when adopted.
Article XI
Fiscal Year
The fiscal year of this association is August 1 through July 31.
Article XII
Indemnification
Directors, officers, and other authorized volunteers, employees or agents shall be indemnified against claims for personal and individual liability arising in connection with their positions or service on behalf of the Lynchburg Area USBC Association to the full extent permitted by law.
Revised: August 1, 2013
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